Administrative Coordinator

For one of our clients located in the Breda area, we are actively looking for an administrative coordinator for the client's sales and marketing department.

  • Do you have minimum 3-5 years experience in an administrative support role?
  • Do you have experience in using MS office tools?
  • Are you fluent in Dutch and English?

Then you might be the candidate we are looking for. Don't hesitate and apply now!

Job Description 

Established knowledge of a wide range of specialized administrative/technical skills. Applies developing specialized functional area knowledge to coordinate day-to-day work. Providing administrative support for Customer Services and Demand through the delivery of a variety of business services. Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team.

Responsibilities 
  • Screens and acts on incoming phone calls and e-mails; provides service and handles complaints
  • Maintains distribution and personnel lists
  • Coordinates mailings and courier/deliveries
  • Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.
  • Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
  • Manages the administrative aspects of relationships with outside vendors
  • Participates in department project teams
  • Ensures timely coordination of department members’ administrative needs:
  • Manages calendars
  • Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations
  • Organizes meeting rooms, including logistics, catering and equipment needs
  • Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items
  • Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations 
Profile 
  • Minimum 3 to 5 years related experience in administrative support role
  • Experience using MS Office tools
  • Fluency in local language and English
  • Full time availability
  • Experience in similar or related disciplinary and/or international environment
  • Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
  • Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc. 
Contact Information 

Claire Aerts
+32 15 21 11 04

claire.aerts@valesta.com

 

Application form : Administrative Coordinator

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Files must be less than 3 MB.
Allowed file types: txt rtf html pdf doc docx odt.
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