Administrative Coordinator

For one of our clients we are looking for a Administrative Coordinator.

  • Do you have multiple years of experience (min 3-5 years) in secretarial support roles?
  • Are you fluent in Dutch and English?
  • Are you a competent user of Microsoft Outlook, WORD, Powerpoint?

Then you might be the candidate we are looking for! Don't hesitate to apply now!

Job Description 

Fully support the Senior Executive Assistant and support the Coprorate Affairs department.

Responsibilities 

Fully support the Senior Executive Assistant :

  • Backup Sr EA during absence 
  • Set up meetings, teleconferences 
  • Support with travel arrangements
  • Support with setting up job interviews 
  • Support with employee training 
  • Support Regulatory department and Law department (contracts, documents, notarization etc.) globally 

Support Corporate Affairs department :

  • Posting stories on intranet, LinkedIn, Yammer, Screens 
  • Chain: consolidate information/articles – chasing Editorial board members 
  • All-Staff support – contact with Facilities, technical support 
  • Site celebrations – organization 
  • Purchase orders 
Profile 
  • Multiple years of experience (min 3-5 years) in secretarial support roles 
  • Experience with working in an international environment 
  • Strong attention to detail 
  • Hands-on and service minded 
  • Fluent in Dutch and English, both oral and written 
  • Self-confident and assertive in working with senior management 
  • Ability to maintain confidentiality 
  • Proactive/solution orientated approach 
  • Personal accountability to see matters through to completion 
  • Competent user of Microsoft Outlook, WORD, PowerPoint
Contact Information 

Claire Aerts
+32 15 21 11 04
claire.aerts@valesta.com

Application form : Administrative Coordinator

Files must be less than 3 MB.
Allowed file types: txt rtf html pdf doc docx odt.

I want to stay informed.

I would like to receive Valesta news, valuable insights into industry trends, career opportunities, trainings, and other helpful tips to find assignments that match my skills and interests. Click here to stay connected with Valesta.

Valesta is an expert in life science recruiting and project staffing.  The information you are submitting is important for us to respond to your assignment and contract needs. In compliance with the General Data Protection Regulation (EU) 2016/679) (“GDPR”), Valesta will process your personal data in accordance with our Privacy Policy. Valesta will safeguard your personal information and not disclose to any person unlawfully. As a staffing company, Valesta receives and processes your personal data for the following purpose: to take appropriate steps to find you an assignment with one of our clients and/or to finalise a contract with you.

Please note that Valesta does not wish to receive any data from you if you are under the age of eighteen (18) or data that is classified as Sensitive Data under the GDPR; this includes personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic/biometric/health-related data or data concerning a person's sex life/sexual orientation.

Please read our disclaimer.